A plain-language overview of how Navigate AI handles website and assessment information.

Information submitted through the website

Public forms may collect your name, work email, institution, role, inquiry details, and the information you choose to provide about your school or program. When you complete the Pulse Check or Full Self-Assessment, Navigate AI may also receive your item responses, calculated scores, domain results, evidence gaps, and the scope information you enter.

Please avoid entering confidential student information, protected records, passwords, or sensitive institutional material into a public website form.

How website information is used

Information submitted through the site is used to deliver requested assessment results, respond to inquiries, prepare for a briefing, understand which resources are useful, and improve Navigate AI's public tools and services. A briefing request may be retained so the conversation can be followed up appropriately.

Marketing or research updates are sent only when you separately choose to receive them. Completing an assessment or requesting a briefing does not by itself enroll you in a marketing list.

Self-assessment data and future benchmarking

The public Pulse Check and Full Self-Assessment are orientation tools. Their responses are self-reported and are not treated as evidence-verified institutional assessments. Navigate AI may examine de-identified, aggregate patterns to improve the instruments or understand how users interpret the questions, but public self-assessment responses should remain analytically separate from any future benchmark built from independently reviewed institutional evidence.

If Navigate AI develops a formal benchmark or research product using institutional assessment data, the scope, consent, de-identification approach, and reporting rules should be established separately for that work.

Institutional evidence reviews

Paid diagnostics, CourseReady reviews, assessment engagements, and other institutional work may require course documents, assessment artifacts, policies, curriculum materials, or other evidence. Those materials should be exchanged through a scoped process appropriate to the engagement rather than through the public website forms.

Navigate AI will ask clients to de-identify student work and other records where practical and to avoid providing personally identifiable student information unless a specific need, lawful basis, and appropriate handling process have been established in advance.

Service providers and website operations

Navigate AI may use service providers for website hosting, form processing, email delivery, scheduling, analytics, document storage, customer relationship management, and similar operational functions. Those providers process information according to their own terms and privacy practices and only as needed to support the relevant service.

The site may also use ordinary technical information, such as browser or device data and page activity, when analytics or security tools are enabled. Navigate AI uses that information to understand site performance, troubleshoot problems, and improve the visitor experience.

Retention, access, correction, and deletion

Website inquiry and assessment records are retained for the period reasonably needed to provide the requested service, maintain legitimate business records, improve the tools, and meet applicable administrative or legal obligations. Retention periods may differ for contracted institutional work because project records can have separate requirements.

You may request access to, correction of, or deletion of personal information associated with a public website submission. Navigate AI may need to retain limited information when required for legitimate recordkeeping, contractual, security, or legal purposes.

Security

Navigate AI uses reasonable administrative and technical practices intended to protect information handled through its services. No website, email system, or online storage method can guarantee absolute security. The most effective safeguard for institutional work is to limit collection to the evidence actually needed and to avoid sending sensitive material through public forms.

Updates to this notice

This notice may be updated as Navigate AI's services, vendors, or data practices change. Material revisions should be reflected on this page with an updated effective date.

Effective date: August 17, 2026.

Questions or privacy requests

Questions about this notice or requests concerning personal information may be sent to info@navigateai.org. Please include enough information to identify the relevant submission without sending additional sensitive records.